LICENCECHECK Data Protection Policy
This is a statement of the Data Protection Policy adopted by LICENCE CHECK Ltd (‘LICENCECHECK’)
Responsibility for the updating and dissemination of the policy rests with the LICENCECHECK information protection officer. Our policy is subject to regular review to reflect, for example, changes to the legislation in the Data Protect Act. All employees and staff are expected to apply the policy and to seek advice as and when required to do so.
LICENCECHECK needs to collect and use certain types of information about people with whom it deals in order to operate our business. These include current, past and prospective individuals and business clients, LICENCECHECK own employees, suppliers and others with whom LICENCECHECK conducts any business. In addition, LICENCECHECK may occasionally be required by law to collect and use certain types of information to comply with the requirements of government departments. This personal information must be dealt with properly however it is collected, recorded and used – whether on paper, electronically, or other means - and there are safeguards to ensure this in the Data Protection Act 1998 (the ‘Act’).
We regard the lawful and correct treatment of personal information by LICENCECHECK as important to the achievement of our objectives and to the success of our operations, and to maintaining confidence between those with whom we deal and ourselves. We therefore need to ensure that LICENCECHECK, our organisation treats personal information lawfully and correctly.
To this end, we fully endorse and adhere to the Principles of Data Protection, as set out in the Act. The principles our organisation follow regarding any personal information or otherwise shall be processed fairly and lawfully and, in particular, shall not be processed further outside LICENCECHECK for any reason other than for the purpose it was originally intended. It shall be obtained only to be recorded, collected, stored and used as required to verify the driver licence records with our official verification bodies such as the DVLA & DVA NI or any lawful purposes as evidence in law case, the records shall not be further processed in any manner incompatible with that purpose or those purposes. The information collected shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed, shall be accurate and, where necessary, kept up to date, shall not be kept for longer than is necessary for the specified purpose(s), and shall be processed in accordance with the rights of Data Subjects under the Data Protection Act.
This policy was approved by the managing director of the company, the business owner and accountable to the board of directors. All data capture, stored or otherwise should be subject to appropriate technical and organisational measures to prevent the unauthorised or unlawful processing of personal data, or the accidental loss, destruction, or damage to personal data and shall not be transferred to a country or territory outside the European Economic Area unless approved by our data record provider until such measure taken ensure complete protection and security within that country or territory can provide adequate level of protection for the rights and freedoms of Data Subjects in relation to the processing of personal data (if ever applicable). Currently no data is used or transferred outside UK.
Therefore, LICENCECHECK will, through appropriate security management and strict application of criteria and controls:
1. Observe fully with all conditions regarding the fair use and collection of the information.
2. Meet its legal obligations to specify the purposes for which information is used.
3. Only collect and process appropriate information to execute that it is needed to fulfill our operational requirements or to comply with any legal requirement.
4. Ensure that the minimum quantity of information used at any time.
5. Ensure that personal data is correct and kept up to date.
6. Ensure that the information is held for no longer than is necessary currently 6 years please the current year when the data was obtained. This means that data will be destroyed or erased from our system when it is no longer required.
7. Ensure that the rights of all consenting people whom information is held can be fully exercised under the Act (i.e. the right to be informed that processing is being undertaken, to access one’s personal information; to prevent processing in certain circumstances, and to correct, rectify, block or erase information that is regarded as wrong information).
8. Ensure to take appropriate technical and organisational security measures to safeguard personal information at all times ensure that any personal information is not transferred outside the UK without suitable safeguards (if applicable). Currently no data is used or transferred outside UK
To assist LICENCECHECK in achieving compliance, LICENCECHECK has appointed a Security Officer at a senior level within the organisation with specific responsibility for all security matters including full compliance to the Act.
LICENCECHECK have created a dedicated policy to assist the Security Officer to manage, physical or electronic logging on to all data records which records access records by LICENCECHECK staff. Training is provided to all staff on the Act and breaches of security will be reported to our data provider in the event of any breach considered by the company a serious breach in working practices.
Last updated 22nd April 2009
The Internet version of the Act is published by the Queen's Printer of Acts of Parliament and has been prepared to reflect the text as it received Royal Assent. A print version is also available and is published by The Stationery Office Limited as the Data Protection Act 1998 , ISBN 0 10 542998 8. Braille copies of this Act can also be purchased at the same price as the print edition by contacting TSO Customer Services on 0870 600 5522 or e-mail: customer.services@tso.co.uk.
Further information about the publication of legislation regarding the Data Protection Act can be found by referring to the Frequently Asked Question
LICENCECHECK - Our Privacy Policy
YOUR PRIVACY
LICENCECHECK is committed to maintaining the trust and confidence of its registered customers and visitors to its web site ( www.licencecheck.co.uk ) . In particular, we want you to know that LICENCECHECK is not in the business or selling, renting or trading email lists with other companies for marketing purposes. In this Privacy Policy we provide detailed information on when and why we collect your personal information, how we use it, the limited conditions under which we may disclose it to others and how we keep it secure. Personal information means any information that may be used to identify you, such as, your name, title, phone number, email address, or mailing address.
For the purposes of the Data Protection Act 1998 (the “Act”), the data controller is LICENCE CHECK Ltd of The Data House, 30A High Street, Arnold, Nottingham, NG5 7DZ.
INFORMATION THAT WE MAY COLLECT FROM YOU
We may collect and process the following data about you:
• Information that you provide by filling in forms on our web site. This includes information provided at the time of registering to use our web site, subscribing to our LICENCECHECK newsletter, subscribing to our service, posting material or requesting further services. We may also ask you for information when you report a problem with our web site.
• If you contact us, we may keep a record of that correspondence.
• We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
• Details of transactions that you carry out through our web site and of the fulfillment of your orders.
• Details of your visits to our web site, including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
DISCLOSURE OF PERSONAL INFORMATION
There is no discloser to any third party.
By using our web site and providing us with your personal data, you consent to this transfer of your personal data to our database. LICENCECHECK may also disclose your personal information if required to do so by law or in the good faith belief that such action is necessary in connection with a sale, merger, transfer, exchange or other disposition (whether of assets, stock or otherwise) of all or a portion of a business of LICENCECHECK and/or its subsidiaries or to (1) conform to legal requirements or comply with legal process served on LICENCECHECK or this web site; (2) protect and defend the rights or property of LICENCECHECK and this web site; (3) enforce its agreements with you, or (4) act in urgent circumstances to protect personal safety or the public.
CHILDERN AND PRIVACY
Our web site does not offer information intended to attract children. LICENCECHECK does not knowingly solicit personal information from children or young people under the age of 18.
SECURITY OF PERSONAL INFORMATION
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our web site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our web site; any transmission is at your own risk.
When we have received your information, we implement the industry-standard security mechanisms of the Data Protection Act and procedures to protect data from loss, misuse and unauthorized access, disclosure, alteration and destruction.
USES MADE OF INFORMATION
We use information held about you in the following ways:
• To ensure that content from our web site is presented in the most effective manner for you and for your computer.
• To provide you with information, products or services that your request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
• To carry out our obligations arising from any contracts entered into between you and us.
• To allow you to participate in interactive features of our service, when you choose to do so.
To notify you about changes to our services. USE OF WEBSITE COOKIES
We may obtain information about your general internet usage by using a cookie file. A cookie is a small text file containing information that a web site transfers to your computer's hard disk for record-keeping purposes and allows us to analyse our site traffic patterns and helps us to improve our website and to deliver a better and more personalised service. A cookie can not give us access to your computer or to information beyond what you provide to us. Most web browsers automatically accept cookies; consult your browser's manual or online help if you want information on restricting or disabling the browser's handling of cookies. If you disable cookies, you can still view the publicly available information on our web site. If are using a shared computer and you have cookies turned on, be sure to log off when you finish.
LINKS TO OTHER WEBSITE
Our web site may, from time to time, contain links to information on other web sites. If you follow a link to any of these web sites, please note that these web sites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these web sites.
ACCESS TO YOUR PERSONAL INFORMATION
The Act gives you the right to access your personal information that we hold. Please Email your request to [INFO] clearly stating your request. Any access request may be subject to a fee of £20 to meet our costs in providing you with details of the information that we hold about you.
UPDATING YOUR PERSONAL INFORMATION
You may update your information at anytime by sending an email to [INFO]
UNSUBSCRIBING
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data or you may unsubscribe to general mailings at any time, by sending an email to [INFO] clearly stating your requirements. You may unsubscribe any part of any service offered by LICENCECHECK.
CHANGES TO OUR PRIVACY POLICY
We may change this Privacy Policy from time to time and without notice. If we change our Privacy Policy, we will publish those changes on our website.
CONTACT US
If you have any questions or concerns about our collection, use or disclosure of your personal information, please email [INFO] for more information about our company or our web site or please feel free to contact us on 0845 226 9686.
By using our web site, you consent to the collection and use of the information you provide to us as outlined in this Privacy Policy.
