FAQs

While UK law doesn’t mandate a specific timeframe, the Road Traffic Act 1988 requires employers to ensure drivers are licensed. To meet “Duty of Care” obligations, DAVIS recommends a risk-based schedule: High-risk drivers (8+ points) monthly, Medium-risk (4-7 points) quarterly, and Low-risk (0-3 points) every 6-12 months.

Manual checks are snapshots in time; automation provides continuous oversight. DAVIS removes the risk of human error or missed re-checks by providing a digital audit trail. This allows you to prove to insurers or authorities instantly that you have a robust system to prevent disqualified or high-risk drivers from operating vehicles.

Data is provided under a direct, secure contract with the DVLA. We maintain a dedicated link to their systems in Swansea. Vehicle, MOT, and Road Fund Licence information is also sourced directly from the DVLA and SMMT, ensuring DAVIS remains the definitive source for accuracy.

AVIS prioritises data privacy and adheres strictly to GDPR regulations. We provide:

• Explicit employee consent: We obtain clear and informed consent from employees before accessing their driving licence data.
• Data minimisation: We collect and store only the minimum necessary information for driving licence verification.
• Secure data storage: Employee data is encrypted and stored securely with industry-standard measures.
• Right to access and rectify: Employees have the right to access and rectify their driving licence information stored by DAVIS.

We go the extra mile to ensure client data is stored securely. We hold ISO 27001 and cyber essentials plus accreditation. In addition, the platform is hosted on Microsoft Azure which features the most up to date cloud security technology including state of the art physical and virtual protection, automatic failover to maintain continuity and instant back up to a second data centre.

With DAVIS, you can automate re-checks based on a driver’s risk profile. If a check reveals an increase in points, the system can automatically shorten the interval for the next check, ensuring that high-risk drivers are monitored more frequently to reduce your “exposure window.”

Yes. For HGV and PCV fleets, DAVIS verifies Driver CPC (Certificate of Professional Competence) and Tachograph card information. This ensures your professional drivers are fully compliant with specialised vocational requirements beyond a standard Category B licence.

DAVIS offers six digital ways to gain driver consent, including SMS and email. Once the driver approves, the check is processed. The driver permission is then valid for up to three years (meaning businesses can re-check the licence without having to go through the permission process again) though it can be revoked by the driver at any time.

DAVIS (Driver And Vehicle Information Solutions) is an award-winning cloud platform for managing driver and fleet risk. It offers a modular suite of services including licence checking, fleet management, grey fleet management, driver audits, and app-based driver training and vehicle inspections.

Switching is quick and seamless. Our dedicated support team handles the data migration for you, ensuring that your transition from a previous provider is painless. You’ll also receive onboarding training with our highly experienced Support Team. Read how one of our clients onboarded drivers in just 2 weeks.

Results are typically returned within seconds (once driver permission is gained). Because DAVIS has a direct link to the DVLA’s Access to Driver Data (ADD) service, you receive real-time information on status, penalty points, and restrictions once the check is complete.

Yes. DAVIS features a comprehensive API that allows you to sync driver risk data directly with your internal HR platforms or telematics software, creating a “single source of truth” for your company’s fleet management. We also have SSO capabilities too so you can fully integrate with in-house applications.

We offer flexible payment models to suit your business. While many clients prefer to purchase credits upfront, we also offer payment in arrears through our monthly billing service. Our sales team can tailor a billing structure that aligns with your company’s driver pool, fleet size and budget.

Yes, the DAVIS Driver App allows employees to complete vehicle inspections in conjunction with DAVIS Fleet, and access educational content to improve driver knowledge, attitude and behaviour as part of DAVIS Coaching. The Driver App has the added benefit of being able to issue out policies or company documents quickly and instantly and gain acknowledgement.

Yes. In addition to GB and Northern Irish licences, we offer solutions for verifying foreign driving licences and other essential documents to ensure your entire global workforce is legally entitled to drive in the UK.

A grey fleet vehicle is any employee-owned or leased car, van, or motorcycle used for business purposes. Even if used only occasionally for work-related trips, the employer shares the legal responsibility for the vehicle’s safety and compliance.

It involves verifying that personal vehicles used for work are roadworthy and legal. This includes automated checks for MOT, Road Tax, and, most importantly, ensuring the driver has specific “Business Use” insurance, which a standard social policy may not cover.

Manual management is time-consuming and prone to oversight. DAVIS automates the process by chasing drivers for document updates and verifying MOT/Tax status directly with the DVLA, significantly reducing the administrative burden and legal risk. Using DAVIS gives you greater control over driver and fleet risk – often identifying gaps previously unacknowledged.

Our driver survey tool helps you identify the “hidden” risks within your business. By auditing who is driving what and when, DAVIS provides a clear picture of your compliance needs, allowing you to prioritise risk management where it is needed most.

Yes. Beyond checking documents, DAVIS provides app-based educational content and driver training. This proactive approach helps develop safer driving habits, which can lead to fewer accidents and lower insurance premiums. Short question and answer based courses can be scheduled to suit your business needs, seasons or risk category.

A good beginning is to start gathering information about your fleet and drivers in terms of numbers, requirements, vehicle types etc. Armed with this information, you can then determine your priorities and objectives and take it from there.

We can help by providing your business with an audit of your drivers; with the subsequent information gathered from the audit you will have a better understanding of who is driving what and when for your business. From here, you can begin checking these drivers based on their ‘driver risk’.